MTSS Solutions
Dr. Erin Chaparro, Ph.D.
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MTSS Solutions · Implementation Self-Check

Where does your system stand?

MTSS implementation isn't a single event — it's a multi-year process of building adult routines, coherent structures, and shared decision-making. This tool helps you take an honest look at where you are right now across three key domains.

Rate nine observable statements across three domains. It takes about 5 minutes and leaves you with a clear picture of your strengths and your highest-leverage next step.

A note before you begin: This is not a fidelity checklist. There are no wrong answers. The goal is honest reflection — because clarity is the first move toward coherent action.
1 Leadership Supports
2 High Quality Instruction & Intervention
3 Data Guidelines & Teaming
Domain 1 of 3

Leadership Supports

Sustainable MTSS requires more than a willing principal. It depends on shared responsibility, a clear common vision, and structured opportunities for adults to learn and grow. Rate each statement based on where your system is right now — not where you hope it will be.

Not in Place
Installing
Implementing
Sustaining
Item 1 of 3
Our leadership team has a shared, documented vision for MTSS that is communicated and revisited regularly.
Item 2 of 3
Our school has protected, scheduled time dedicated to MTSS implementation — separate from general student support meetings.
Item 3 of 3
Our instructional coaches have clearly defined roles and scheduled coaching cycles that are separate from delivering interventions.
Your Reflection (optional)
What's one example of a strength in this domain? What's one honest gap?
Domain 2 of 3

High Quality Instruction & Intervention

A tiered system is only as strong as the instruction it's built on. Rate each statement based on whether your teams have consistent, observable routines in place — not just knowledge of what good practice looks like.

Not in Place
Installing
Implementing
Sustaining
Item 1 of 3
Our Tier 1 instruction is implemented consistently across classrooms using evidence-based practices, and staff receive regular coaching to strengthen it.
Item 2 of 3
Our Tier 2 and Tier 3 interventions are evidence-based, explicitly connected to Tier 1 instruction, and staffed consistently.
Item 3 of 3
Our teams use universal screening data on a consistent, scheduled cycle to identify students who need additional support across tiers.
Your Reflection (optional)
Where do your teams feel most confident in instruction or intervention? Where does quality vary?
Domain 3 of 3

Data Guidelines & Teaming

MTSS doesn't live in a binder — it lives in the routines of teams. Rate each statement based on whether your data practices and teaming structures are embedded in how adults work together week to week.

Not in Place
Installing
Implementing
Sustaining
Item 1 of 3
Our teams have written decision rules that guide when and how students move into, through, and out of tiered support.
Item 2 of 3
Our data team meetings follow a structured agenda with assigned roles and consistently end with specific, documented next steps.
Item 3 of 3
Our progress monitoring data is collected on a consistent schedule and reviewed regularly as a team to adjust instruction and intervention.
Your Reflection (optional)
Which data practice or teaming structure needs the most attention right now?
Your Implementation Self-Check Results

Here's where your system stands.

This isn't a grade — it's a starting point. Use these results to focus your team's energy on the highest-leverage moves, not everything at once.

Your Facilitation Roadmap

1
Before the Meeting — Prepare Your Team
Share these results in advance. Frame it clearly: this is a discussion starter, not a report card. Invite team members to bring one example of an MTSS practice already in place. Assign a facilitator and a separate note-taker.
2
During the Meeting — Keep It Doable
Time each domain conversation. Leave the meeting with 2-3 doable next steps — no more. Overloading the plan is the fastest way to stall it.
3
Within 48 Hours — Communicate and Celebrate
Send out notes within two days while the energy is fresh. Include specific tasks and a brief celebration of the fact that your team took this step. Naming progress matters.
4
Ongoing — Check In and Adjust
Informally check in with team members about what's working. Consider sharing with your broader community that your leadership team is doing this work — transparency builds trust.
Ready to go deeper?
This snapshot is the beginning of the conversation. If you want support turning these results into a coherent action plan — through coaching, a program review, or professional learning — let's talk.
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